Event planning is long and hard work, but the payoff for your hard work comes when you see all of your efforts come together on the big day. The place where these events take place (known as “setting”) has a huge impact on how an event feels.
The setting can completely transform the feel of an event from stuffy to creepy and everything in between. Here are some tips on how to use setting in your event planning process.
Know what Feeling You Want
When you start planning an event, it’s important to know what you want the event to feel like.
In order to achieve that feeling, you will need to select a setting that reflects your desired mood.
Let’s say you’re planning a corporate event and you want the event to feel professional. You might decide that a ballroom setting would work well for your event. If you’re planning a wedding, you would want the event to feel romantic and sentimental. That’s why most event planners go to venue sites.
Consider the Season and Time of Day
Every season has its own feel, which you can use to your advantage, if your venue allows for some flexibility. For example, if your event is in the summer, you may want to have it outside at night. However, if you have an indoor winter wedding, you may have to wait until nighttime to have it outside. If your venue offers menus that allow for some flexibility, you can also consider the time of day.
Incorporate your guests’ five senses
The five senses are the main way that we experience the world, so it makes sense that incorporating them into your event can make it feel more immersive and memorable. Here’s what you can do to incorporate each of the five senses into your event:
- Sight – You can use a wide variety of decorations to appeal to your guests’ sense of sight.
- Sound – You can play music during your event to appeal to your guests’ sense of sound.
- Smell – You can utilize scents to transform the mood of your event by burning scented candles or incense.
- Taste – You can incorporate taste into your event by serving food that matches the setting.
- Touch – You can incorporate touch by having soft furniture, such as couches and armchairs, and by using decorations that your guests can touch, such as plants.