What is often the biggest hurdle on the way to a successful event? Regardless of whether it concerns the organization of meetings, work events, dinners, or art exhibitions, there is usually much more behind the planning for events than what the naked eye can see.
Location and catering are far from over. Every little thing, no matter how small, has to be considered when planning an event. It is particularly important to think about every detail when calculating the budget especially if you need an e liquid filling machine for an event.
Event planning – what do you have to consider?
Personnel is required during the entire event process both before, during, and after the event. Think of staff for conception, planning, coordination, and implementation, e.g. hostesses, cooks, staff for technical assembly and dismantling, as well as cleaning staff.
When searching for a location, it is important to consider a few things. Simply renting a room is not enough. In addition to size, person capacity, atmosphere, etc., general conditions such as door height, accessibility, and delivery options must also be observed.
If the location does not offer the required technical equipment, it must of course be procured externally. Also, watch out for little things like adapters or power connections.
How would you like to entertain your guests? Whether singer, band, magician, or clown, consider things such as travel, catering, and any storage space required for the artist.
Sufficient food for your guests is important. Whether it’s an early breakfast, lunch, or dinner, enough staff must be considered. One counts a hostess for 10 people. You should also check in advance whether the required dishes are available in the location or have to be obtained externally from the catering service.
Don’t forget to think of vegetarians and vegans or people with intolerances. For this, it is an advantage to inform yourself in advance. A little extra effort that ultimately makes you the perfect host.
If you want to record your event or want to publish it afterward, you must also plan costs for photographers, directors, flyers, or the press. It is also important to include them in the course of the event.
Consulting/agency services, insurance, taxes
Book an event agency or organize it yourself? Here it is important to include the required budget for this service as well as possible insurance for location and technology.